The Process

How the Plan Creator Role Works

A one-off, template-led plan build

From athlete intake to plan delivery. You create the personalised plan, answer genuine clarification questions for one week, and then the engagement ends.

Athlete Completes Intake

The athlete answers a detailed questionnaire about their race, fitness, goals, schedule, constraints, training access, and preferences.

•Target race and timeline

•Current fitness and endurance background

•Available training hours per week

•Work, family, travel, and scheduling constraints

•Training environment, terrain access, and equipment

•Injury history and areas that need caution

•Training preferences and sessions they dislike

You Are Matched to the Plan

You are matched because you have completed the athlete target race, or a very close race we have explicitly approved for that plan.

You Review the Athlete Customisations

You read the intake and identify what actually needs changing from the core race-specific template.

•What the template already handles well

•What needs changing for the athlete life and goals

•Which life constraints you recognise from your own training

•Where the athlete may be overreaching or underprepared

•Any constraints that affect key sessions

•Any race-specific risks you can see from experience

You Personalise the Template

You adapt the proven template rather than building every week from scratch.

•Adjust weekly volume and training density

•Modify intensity and recovery where needed

•Swap sessions to fit terrain, equipment, or time constraints

•Add race-specific preparation points

•Add clear notes where the athlete needs to understand why something is included

Backend Dashboard Support

We help you build the plan quickly and consistently

You are not left staring at a blank calendar. The dashboard gives you reusable sessions, automatic supporting work, calendar context, and conflict warnings.

The Plan Is Delivered

The finished plan is sent to the athlete. This is the main output of the Plan Creator role.

•The athlete receives the personalised plan

•Your rationale is included where it matters

•The plan is intended to stand on its own

•No ongoing monthly coaching is included

One-Week Clarification Window

For the first week after delivery, the athlete can ask genuine questions about the plan.

•Clarify why particular sessions or exercises were chosen

•Explain any part of the plan that is unclear

•Handle real problems spotted after reviewing the upcoming plan

•Do not start ongoing coaching or open-ended chat

The Engagement Ends

After the clarification window, the Plan Creator has no obligation to chat, monitor progress, or make future amendments.

•No holiday amendments

•No illness or work-disruption rewrites

•No monthly check-ins

•No race-week support

•No post-race debrief requirement

What Information You Review

About the Athlete:

-Race choice and timeline
-Current fitness level and running background
-Work and family commitments
-Available training hours
-Travel, shift work, childcare, and other life constraints
-Terrain, equipment, and training access
-Injury history
-Specific goal for the race

What Decisions You Make:

-Which parts of the template already fit
-What needs personalisation
-Training volume and intensity for their level
-Race-specific focus based on their gaps
-How to make key sessions fit the life they actually have
-Which notes or explanations need adding
-Where to make substitutions for real-life constraints

Communication & Time Expectation

This is a one-off plan creation role. The only athlete communication after delivery is a one-week clarification window.

Typical work pattern:

Review athlete intake:30-60 minutes
Personalise the template:2-3 hours
Add plan notes and rationale:30-60 minutes
Clarification window:Limited questions for one week after delivery
Future amendments:Not included

Total time commitment: Typically 3-5 hours per plan, depending on the athlete intake and how many meaningful changes are needed.

What Good Plan Creation Looks Like

You: "The standard template assumes 10 hours a week. Your intake says 7 hours is realistic, so I have kept the back-to-back work but reduced the filler volume. For this race, that is a better trade-off than forcing mileage you cannot absorb."

You: "You are balancing work travel and young kids, so I have protected the two sessions that matter most and made the rest flexible. I trained through similar constraints, and consistency beats a perfect plan that collapses after two weeks."

You: "You do not have reliable hills nearby, so I have swapped the hill session for treadmill incline work and loaded hiking. That keeps the purpose of the session without pretending you have terrain you do not have."

You: "The long-run progression stays close to the template because your race date and background fit it well. I have mainly changed the recovery spacing around your work travel weeks."

These are Plan Creator decisions: targeted changes, grounded in the athlete intake and your race experience, delivered as a finished plan.

Understand why race finishers matter

We only work with people who have completed the race themselves. Here's why.

Why We Only Work With Race Finishers